Registration site
Registration site (ONLINE CONF Lite) — https://asqp2025.gakkai.online—
Registration Fee (In JPY)
| Early-Bird Registration (By Jul. 31, 2025) | Standard (By Aug. 31, 2025) | On-site Registration | |
| ISHS member | ¥70,000 | ¥80,000 | ¥85,000 |
| Non-ISHS member | ¥90,000 | ¥100,000 | ¥105,000 |
| Student (ISHS member) | ¥40,000 | ¥50,000 | ¥55,000 |
| Student (Non-ISHS member) | ¥50,000 | ¥60,000 | ¥65,000 |
| Accompanying person | ¥40,000 | ¥50,000 | ¥55,000 |
| Excursion Tour on Nov.13 (Optional) | ¥8,000 | ¥8,000 | ¥8,000 |
The registration fee includes online access to the electronic version of the Acta Horticulturae symposium proceedings.
Registration information
For individuals who will submit an abstract
Submit an abstract first and prior to registering for the symposium. An abstract submission charge is due upon submission of an abstract and applies to the presenting author only. For ISHS Individual members, the abstract submission charge is fully waived. If you do not hold a user account with ISHS yet, you will be prompted to create an ISHS user account at https://www.actahort.org/members/newmember?asc=1. After payment and activation of your user account, you can start your abstract submission and you can register for the symposium at the discounted ISHS member fee.
- Registration Fees for Full Participation Including
- Symposium materials Kit
- Acta Horticulturae (online access to the electronic version)
- Welcome reception
- Lunch on Day 1 and Day 2
- Refreshment (coffee/tea and snacks)
- Registration Fees for Student Including
- Symposium materials Kit
- Welcome reception
- Lunch on Day 1 and Day 2
- Refreshment (coffee/tea and snacks)
- Registration Fees for Accompanying Person Including
- Symposium materials Kit
- Welcome reception
- Lunch on Day 1 and Day 2
- Refreshment (coffee/tea and snacks)
- Cancellation and Refund Policy
| Cancellation Fee | |
| On or Before June 30 | ¥10,000 |
| From July 1 Until September 10, 2025 | 50% of Registration Fee |
| From September 11, 2025 | 100% of Registration Fee |
Excursion – Post Conference Tour – (optional) : is scheduled on Thursday (Nov. 13). The Excursion Tour Fee includes both bus transportation and lunch.
This optional tour is under preparation. It will be updated soon.
VISA Information
Depending on your nationality you may be required to obtain a visa to enter Japan. Please apply for your Visa well in advance of your travel. As visa guidelines and application requirements vary considerably depending on the country, we recommend that you contact the Japanese embassy in your home country as early as possible to inquire about the specific visa regulations regarding your country. You can also find relevant information about the application process on the following website:
Guide to Japanese Visas (Ministry of Foreign Affairs of Japan)
http://www.mofa.go.jp/j_info/visit/visa/index.html
If you require documents provided from Japan for visa application and need any support, please contact
asqp2025[at]gmail.com or ma.gang[at]shizuoka.ac.jp
For your convenience, we need the following information to issue application forms:
- Your name in English: First name, middle name, and family name for all delegates. It should be identical to those of your passport.
- Nationality citizenship
- Gender
- Affiliation and job title
- Date of birth
- Your itinerary: flight number, name of the airport, and the date and time of arrival/departure are mandatory. Also, we need your hotel name and day-by-day schedule through the period.
Applying for a visa can be a lengthy process and we strongly recommend starting this process early.
We are only able to issue the required documents for visa application to participants who complete registration and fully payment of the registration fee. Note that the visa refusal is no reason for a refund of the registration fee.